How to Use Wondershare PDF Editor for Windows

Wondershare PDF Editor lets you not only edit PDF files quickly and easily, but also convert them to Word, PowerPoint, Excel and Epub files. Additionally, thanks to an available OCR plug-in (sold separately), you can edit and convert scanned, image-based PDF files, just like text. It’s everything you need to make last minute changes, rewrite entire sections, edit scanned PDF files, or convert to Office formats for heavy duty editing. And PDF Editor is easy on the budget at 1/10 price of Adobe Acrobat; perfect for consumers and small business alike.

How to Edit/Insert PDF Text

1. Edit Text: In the menu bar, click the Home Tab > Edit Text, then click over any text in the document and a cursor will appear. Add Text in the toolbar, and then click on any area on the page, you can add text into the PDF file. A control panel will appear in the top right below the menu bar; here you can adjust font size, color and apply or remove italic or bold styles.

2. Insert Text: In the menu bar, click the Insert Tab > Text and click anywhere in the document to reveal a text box. A control panel will appear in the top right below the menu bar; here you can adjust font size, color and apply or remove italic or bold styles.

Edit text

Simply click to begin editing any text in the document and adjust text properties in the toolbar.

How to Edit/Insert Images and Graphics

1. Edit Image: In the menu bar, click the Home Tab > Edit Object, and then click on the image you want to edit. Now a selection, you are able to drag the image around the page, manually adjust the size, delete it, or copy and paste to a new location.

2. Insert Image: In the menu bar, click the Insert Tab > Picture, a pop up window will appear. Browse your computer’s files for the image you want, click open and the image will appear in the document.

Edit image

Simply click to begin editing any image in the document and adjust the size manually.

How to Convert PDF to Word/PPT/Excel/RTF

1. Convert: In the menu bar, click the Convert tab, and then click one of the multiple options: “To Word”, “To Excel”, “To PowerPoint”, “To Image”, “To Other (HTML, Text, EPUB, RTF, )”. After you choose a file type, a popup window will appear, name your file and choose a folder location to save it. A status bar will then appear, and when the file is done converting, the destination folder will open allowing you instant access to the new document.

Convert PDF Files

Simply click to begin start the conversion process .

How to Annotate PDF Files

1. Annotations: All annotation tools are located on the Home Tab toolbar. Click the Home Tab, and find the section named “Annotations”. Here you’ll be able to click to select the highlight, underline, Strikethrough, or Sticky Note tools.

  • Placing Sticky Notes: To place a sticky note, click the “Insert Sticky Notes” icon (not the arrow). Then click anywhere in the document you want to place the note. A yellow text box will appear, where you can log your comment for later review at a click.
  • Highlight: To highlight text, click the highlight icon and then click and drag over the text you want to highlight. As with the Sticky Note, a text box will appear for you to clarify any corrections with a comment. If the textbox doesn’t open automatically after completing the mark, right click on the shape and select “Open Text Box” from the popup menu.
  • Underline: To underline text, click the underline icon and then click and drag over the text you want to underline. As with the Sticky Note, a text box will appear for you to clarify any corrections with a comment. If the textbox doesn’t open automatically after completing the mark, right click on the shape and select “Open Text Box” from the popup menu.
  • Strikethrough:  To strikethrough text, click the strikethrough icon and then click and drag over the text you want to underline.  As with the Sticky Note, a text box will appear for you to clarify any corrections with a comment.  If the textbox doesn’t open automatically after completing the mark, right click on the shape and select “Open Text Box” from the popup menu.

Annotate PDF Files

2. Markups: All markup tools are also located on the Home Tab toolbar, directly to the right of the annotation tools. These include “Drawing Markups” and “Pencil” tools.

  • Drawing Markups:  There are seven markup shape options available:  Line, polygon, ellipse, free-shape, rectangle, arrow and cloud.  Click an option and then click where you want to draw in the document.  A line will appear and you can adjust the dimensions of your shape.  A text box will then appear for you to clarify any corrections with a comment.  If the textbox doesn’t open automatically after completing the shape, right click on the shape and select “Open Text Box” from the popup menu.
  • Pencil:  Aside from rigid shapes, you can make free hand marks using the Pencil tool.  Click on the pencil icon, then click and drag your mouse freehand across the page to draw the shape you want.  For the eraser, click the small arrow under the pencil icon in the toolbar.

Annotate and Markup PDF files

How to Merge and Split PDF Files

1. All File and Page management tools are located in the Pages Tap toolbar. Click the Pages Tab > Documents and choose one of the following:

  • Merge Files:  Click on the Merge Document icon and a popup window will appear.  Here, add all the PDFs you want to merge into one.  Before merging, you can rearrange the order of the documents up or down, or remove documents.  To merge the documents, just click the Merge button at the bottom right.  When the file is done merging, the new document will open directly in the program.
  • Split Files:  Click on the Split Document icon and a popup window will appear.  Here, specify the number of pages (separate PDF files) you want to split the document into.  Then select output folder to save the new files.  Click OK, and the when the file is done splitting, the destination folder will open allowing you instant access to the new documents.

merge PDFs

2. Click the Pages Tab > Pages and choose one of the following:

  • Delete Page:  Click “Delete Page” and a popup window will appear.  Select a page range to delete, then click OK to delete the pages.
  • Extract Page: To open selected pages in a separate window, click “Extract Page” and a popup window will appear. Select a page range to extract, then click OK to extract the pages. The extracted pages will open in separate window.
  • Crop Page: Click “Crop Page” and drag the crop cursor over the area you want to keep. A gray field will cover the excess area that will be discarded.

How to Perform OCR to Scanned PDFs

To help users edit and convert scanned PDF files, Wondershare released an OCR Plug-in for Wondershare PDF Editor. Because it is not a must for every user, so we separated the OCR feature from Wondershare PDF Editor, making it a plug-in for users who need it. Below are simple steps for how to perform OCR on scanned PDF files on registered Wondershare PDF Editor.

OCR Scanned PDF

Step 1. Purchase Wondershare PDF Editor OCR Plug-in. Wondershare PDF Editor OCR Plug-in is a separate part for registered Wondershare PDF Editor. It only works on Wondershare PDF Editor. To enable it, the first thing to do is clicking the OCR button on Wondershare PDF Editor Home menu to buy it.

Step 2. Download and install Wondershare PDF Editor OCR Plug-in. After you buy the OCR Plug-in, you’ll receive an email instantly. In the email, the OCR Plug-in download link is provided. Just click it to download and install the OCR Plug-in on Wondershare PDF Editor.

Download OCR Plug-in

Step 3. Enable the OCR feature. After you install the OCR Plug-in, please enter the right licensed email and registration code you’ve received via the email to register the Plug-in. When you do this, the OCR is enabled. And then any scanned PDF you have or you will open in Wondershare PDF Editor will be selectable and editable.

Register OCR Plug-in

Notice:
To use the OCR Plug-in, you have to register Wondershare PDF Editor first, namely the OCR Plug-in must go with registered Wondershare PDF Editor.

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